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Recent Communications from Prep

March 18, 2021

Dear Community Member, 

We were thrilled to welcome back our seniors to campus this week for Senior Horizons, and excited to welcome back all grade levels to campus on Tuesday, March 30. The work of our dedicated faculty and staff, and our months of planning and preparation have finally made this return to campus possible. This email contains several pieces of vital information to prepare for our return. Because of its length, we’ve provided the content in a format that you can download and print. In addition, this information is in our frequently updated On-Campus Safety Plan. Additionally, our Student/Parent Handbook governs school policy for all issues not superseded by the On-Campus Safety Plan.

Below is the schedule for the first week back to school. Please keep reading for detailed information about the pickup and drop off procedures, the Magnus check-in process, parking, surveillance testing, and dining services. We encourage parents to review our other messages regarding the return to school by visiting our Return to Campus Plan webpage.

Tuesday, March 30: Orientation Day
We look forward to seeing all students who will be returning for on-campus instruction for a required orientation day!

  • 9:00 a.m. to 10:00 a.m. - Blue Group (gates open for arrival at 8:30 a.m.)
    • Pickup from 10:15 a.m. to 10:30 a.m.
  • 11:30 a.m. to 12:30 p.m. - Silver Group (gates open for arrival at 11:00 a.m.)
    • Pickup from 12:45 p.m. to 1:00 p.m.

Students in grades 7-9 will arrive at the lower lot (on Hampton Road). Students in grades 10-12 will enter campus at Ahmanson Gate on Crown Avenue.

To keep the stable groups from mixing, students who are coming to campus at 9:00 a.m. may not stay past their pickup time, and students coming at 11:30 a.m. may not arrive before 11:00 a.m.

Upon arrival and after completing the Magnus Health check-in screening, students will proceed to their assigned classroom, where they will be led through a one-hour orientation to Prep’s hybrid learning experience, including access to the WiFi, review of on-campus safety protocols, and some simple ice-breaker games. Anyone having difficulty accessing the WiFi will have an opportunity to receive technology support. By learning these skills today, everyone will be up and running for a great first day of class on March 31!

Juniors scheduled for the ACT on March 30 will take the test as planned in Miller Theater that morning. Specific information about the test will be sent to students by Amanda Lem. When the exam ends, students will have a short break for a snack, after which they will have the opportunity to complete the WiFi access process, review safety protocols, and play a few games. Students taking the ACT will depart through the lower lot at 1:00 p.m.

Students choosing to continue learning from home will have a student holiday on Tuesday, March 30. All orientation materials presented during this day, including WiFi access instructions and a video introducing Prep’s safety protocols, will be available via onCampus should at-home learners wish to access them. If anyone has questions or would like support, please reach out to your grade level dean.

Wednesday, March 31: First Day of On-campus Classes (Blue group)
Beginning on Wednesday, March 31, please do not drop off students before 7:15 a.m.

Classes will begin as usual at 8:10 a.m. Students should arrive to campus as follows:

  • Grades 7-9 Lower Lot
  • Grades 10-12 Upper Lot and enter through Ahmanson Gate


Thursday, April 1: First Day of On-campus Classes (Silver group)
Classes will begin as usual at 8:10 a.m. Students should arrive to campus as follows:

  • Grades 7-9 Lower Lot
  • Grades 10-12 Upper Lot and enter through Ahmanson Gate


Pickup, Drop Off, and Magnus Check-In Process
We suggest that all families plan to leave home earlier than usual, particularly in the first week back to school, so that students can get through the drop-off line and through the Magnus Health screening with plenty of time to get to class.

On any given day, students and faculty should enter campus this way:

  • Grades 7-9 and faculty enter through the lower (Hampton Road) parking lot.
  • Grades 10-12 and faculty enter using the upper parking lot and through Ahmanson Gate.


Please see this traffic map for information on the traffic pattern. We appreciate families’ cooperation.

  • From 7:00 a.m. to 9:00 a.m., there will be two lines at Ahmanson, one for faculty, staff, and seniors, and the other for students in grades 10-12.
  • From 7:00 a.m. to 10:00 a.m., there will be a check-in for grades 7-9 and 11th and 12th graders with approved parking, as well as faculty and staff, in the lower parking lot.
  • At 9:00 a.m., the Ahmanson Gate entry will close. At 10:00, the lower parking lot gate will close. The 20s gate will be the only staffed entry and exit point for the rest of the school day.


The Magnus Health screening process can be found in our On-Campus Safety Plan. Parents, if you can, please take a screenshot of the GO page and text it to your child. This will speed up the check-in process. Children who don’t own a mobile phone can provide their name to the safety officer upon check-in.

After-School Activities
At 2:30 p.m., all students who do not have a scheduled after-school activity (such as an athletic practice) should plan to leave campus. Students may only remain after school for official, scheduled, after-school activities that are supervised by a Prep coach or teacher. On-campus club meetings may resume the week of April 6.

Parking

Due to city restrictions, most street parking in the neighborhood of Prep, St. Francis, and LCHS is not permitted. Students in 11th and 10th grades are strongly advised not to drive to school.

Parking on campus is limited to 12th graders who have assigned parking, faculty, and staff. Twelfth graders have been assigned parking and they have tags. All 12th grade parking is in the lower parking lot.

COVID-19 Surveillance Testing

We have partnered with OmniPathology to provide weekly surveillance testing. These PCR tests will be performed by medical personnel using a nasal swab. The test is quick and painless, though it may tickle. The purpose of surveillance testing is to identify asymptomatic individuals. Anyone experiencing symptoms should seek medical attention and not come to campus for any reason.

There is a one-time registration process that parents must do on behalf of their children. This registration requires parents to provide insurance information and electronically sign a waiver on behalf of their child. At that time, parents should also schedule an appointment for their child to receive a test on March 29. The deadline to complete this registration and appointment scheduling is 5:00 p.m. on Sunday, March 28. Click here to begin the registration process. Please note that Omnipathology's registration process has a known bug related to the time zone of your computer. If you run into this error, click here to troubleshoot.

Appointments for Monday, March 29 will be available from 8:00 a.m. to 12:00 p.m. and 1:00 p.m. to 3:00 p.m. After March 29, all other testing appointments will be scheduled by the school and will occur weekly during PE classes. Students should not miss their scheduled appointment time.

Results will be delivered via email about 24 hours after the test. If an individual taking the school’s PCR test is positive for COVID-19, the school will also be notified and will share county protocols with the individual and/or their parents.

Meal Services and Dining Account Setup

Students will receive complimentary grab-and-go snacks from the school on March 30.

Students will be asked to bring their lunches on Wednesday, March 31 and Thursday, April 1. Friday, April 2 and Monday, April 5 are school holidays.

Campus dining will resume on Tuesday, April 6. Limited menu items, including vegetarian options, will be offered, and grab-and-go options will be available during Nutrition. All meal services will be cashless. No cash or credit cards will be accepted. For more information on funding your child’s dining experience, please click this link.

March 30 Orientation Day Checklist for Students Coming to Campus

  • Students should bring their fully charged laptop, charger, and headphones.
  • You can help get your child’s laptop set up for Prep’s WiFi by visiting this link on the laptop your child will be using, clicking Start, and following the steps to download Prep’s WiFi configuration onto the laptop. With this profile on their laptop, they should be connected to our WiFi as soon as they arrive on campus.
    • Students received this information today, so we appreciate parents’ follow up.
    • A printable version of the information about preparing your child’s laptop for the Prep WiFi can be found here.
  • Students should wear a mask and bring a spare.
  • Students should dress in layers. Doors and windows to classrooms will remain open.
  • There will be no locker access.
  • There is no need to bring lunch on March 30, but do bring a refillable water bottle. On March 31 and April 1, students should bring their own lunch, as dining will not be available.
  • School books will not be needed on March 30, but students will need to bring their books and binders to class starting March 31, unless directed otherwise by their teachers.


After Spring Break, we will focus our faculty resources on daily supervised on-campus activities to support our students, incorporating SEL into the day-to-day curriculum. Similarly, as we anticipate the possibility of middle school sports activities with other schools, we will transition from Friday afternoon middle school athletics to using PE time to prepare middle school students for optional weekend games.

For your convenience, we have included the Blue-Silver Schedule and Groups below.


We appreciate our community now more than ever, and we encourage you to read through the On-Campus Safety Plan and let us know if you have additional questions.

Please feel free to direct your questions to anyone on the COVID-19 School Compliance Task Force or to email covidteam@flintridgeprep.org.



Sincerely, 

Jim Pickett
Head of School

The COVID-19 School Compliance Task Force includes:

Jim Pickett
Theresa King
Kim Kinder
Sarah Cooper
Vanessa Walker-Oakes
Nick Adams-Wright
Andres Alamillo
Nicole Haims Trevor